Legal Evolve™ from Documatics
Streamline Activity to Reduce Wasteful Tasks
The staff in your practice spend much of their day progressing routine tasks. Documatics captures and automates their work flow. This reduces unnecessary duplication of effort, freeing your most valuable resources, your people, to focus on tasks that will improve your bottom line.
Improve Quality of Service to Clients
With Legal Evolve™ your staff will always have the most up-to-date client data, so they can provide a higher level of service to your clients with improved query response time.
Boost Productivity and Reduce Staff Turnover
Freeing your people from a dull repetitive, routine means they spend more of their time on interesting and challenging endeavours. Our users enjoy using our system so as well as being more productive they are happier and will stay with you longer.
Reduce Dependency on Key Staff
Inevitably there will be staff turnover. But, since Legal Evolve™ retains procedural information that would otherwise leave with your staff, you can more quickly bring replacement personnel up-to-speed.
Increase Your Billable Hours-By Working Smarter
Clearing your day of process overhead means you have more time to earn fees for your practice. Think how much more productive you would be if you never had to wait for a matter file and all your matter’s documents were always at you fingertips.
Unifying Procedures and Processes within the Practice
It’s easy to forget how much you have invested in the knowledge of your staff. When that critical person is not in the office is there anyone else who can progress their work? Legal Evolve™ captures knowledge of processes used every day in your practice and makes them instantly available to all staff members.
View All Clients, Matters and Documents with a Single Click
A client calls that you’ve not had dealings with for months, or years. How long will be before you can reacquaint yourself with their various matters? With Legal Evolve™ you can have their details, and all their matters, displayed on the screen while you are taking the call.
Lower Your Dependency on the Paper File
Often the primary copy of a document must be kept in a safe. Perhaps a colleague has a whole file with him in court or you just left a document in the office. With Legal Evolve™ you’re never more than a mouse click away from popping those documents up on your screen.
Secure Your Critical Business Information
Precedents and matter documentation are kept on a server, away from careless or malicious hands, so information can't simply be copied or deleted.
Access Your Matter Information Anytime, Anywhere in the World
Ever wish you had ‘that document’ when you were out of the office, in court or visiting a client? Now, as log as you are on the internet, you can obtain any of your files from anywhere on Earth.
Auto-generate Documentation
Copying a previously edited document and manually changing the case specific information is very error prone. Typing everything from scratch can be even worse. Legal Evolve™ will automatically generate precedent documentation. This creates a fresh document every time, with no risk of contaminating the template or leaving details that relate to another matter.
Indexed Paginated Briefs and Booklets
One of Legal Evolve™’s best loved features is the ability to automatically generate a barristers’ brief or conveyancing booklet. Instantly illuminating hours of tedious manual work and improving the overall quality of the brief.
Automatic Time Recording
You’ve watched your staff toiling late into the night day after day and then, inexplicably, they only submit 36 hours of billable time. Your fee earners are human and so they don’t have a flawless record of their time. Legal Evolve™ will record the matter that currently has a fee earner’s attention. This happens automatically without the need to start and stop a timer. This frees your lawyers to be lawyers not timekeepers. Their time is captured – all the time.
Easily Manage Clients and Contacts
Documatics understands tat you have an existing investment in a database of contacts and clients. That’s why we will provide a mechanism to capture your existing data for use in Legal Evolve™. If our existing suite of adapters does not support your system, we’ll prepare a bespoke one for you.
Integrate with Accounts Software
You don’t wish to manually transfer your timesheet information for Legal Evolve™ to your accounts/practice management software and you don’t have to. With a touch of a button you can transfer data to any supported system.
Integrate with Outlook
Documents for a matter will come from a variety of sources. Legal Evolve™ can scan your outlook inbox and extract emails and attachments that you want to manage as part of a matter.
Integrated Digital Dictation
Tapes are dead - digital is the way forward. Once you’ve recorded your digital file, send it to a transcriber via Legal Evolve™. Allowing you to track all your outstanding dictation and see the document created by the transcriber. All in one integrated system.
Integrated Scanning
Scanned documents make Legal Evolve™ powerful. Once you scan external documents every scrap of paper that relates to a matter can be contained in your electronic file. Everything is available all the time.
However, the scanning process can be tedious. For this reason Legal Evolve™ has an integrated scanning function that allows either single document scans or bulk document scanning.
Integrated Phone Call Tracking
When a user takes a call they enter it in the call log. Alerting the called party and automatically associating the call with a matter or specific document.
Shared Office Calendar/Diaries
Our shared office calendar takes outlook’s calendar to the next level – allowing you to associate a meeting with a matter.
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