At our recent User Event we were delighted to have launched one of our new Business Focuses for 2010…the DOCUMATICS TRAINING ACADEMY. We understand that continuous Training is the cornerstone of any successful implementation and efficient usage of our products. We have always seen it as an integral part of our business to provide our clients with a continually evolving solution backed up by an excellent support and training service.

Working from our vast experience and knowledge within the Legal market and more importantly the feed-back you as Clients give the team about our product, we are also now ready to deliver to you the most FEATURE PACKED software upgrade to date. Our upgrade offers several new and enhanced features to our product. Our new update also has for you the tools you require to meet the challenges and significant changes to the PI REGULATIONS. Our new RISK ASSESSEMENT module has all the tools you require to implement and manage this.

As part of our Academy launch and the release of the new Software Upgrade we are now scheduling ONE DAY GROUP TRAINING EVENT’s for all interested users. I attach full details of this event. We are currently securing suitable locations in your area to hold this Training Day and will be in touch with these very shortly. We would appreciate if you could return the attached request sheet or simply email your interest to This e-mail address is being protected from spambots. You need JavaScript enabled to view it .

The Academy is strongly encouraging and advising users to review system utilization and training requirements. Outside of our scheduled event as above if you require details on a specific training module please contact a member of our Support Team to discuss further or alternatively please email This e-mail address is being protected from spambots. You need JavaScript enabled to view it and we can arrange to contact you at a convenient time.

Legal Evolve Training Day

Objectives

On completion of our training day participants will have a thorough knowledge of all features of the upgrade.  Participants will also see what is required for the firm to get users maximizing the use of Legal Evolve and to get the system working for you the user.

Agenda

· Features of the new Upgrade and hands on training

o Risk Assessment Tool

o New Brief and Booklet Editor

o New Library Feature

o User Management and Preferences

o Scanning

· What you need to achieve to be maximising the use of your Evolve Platform© and get the system working for you by implementing Workflows.

Duration

One day

Cost

€200 per user

When & Location

To be decided

With Digital Dictation replacing analogue or tape based systems as the standard throughout the world, you no longer have to worry about analogue tapes getting lost, broken and worn out as digital sound files can be transferred, edited, duplicated and stored in seconds. Digital sound files can be transported from one computer to another quickly and with ease.

Benefits of Digital Dictation

• High quality voice recording ensures excellent sound quality
• Virtually unlimited recording capacity using standard memory cards
• Easy editing, inserting & deleting of recordings
• Integrates easily with software based workflow systems
• Facility to prioritise & catalogue dictations
• Ability to email dictations to any designated location
• Improves transcription efficiency
• Delivers a rapid return on investment

At Documatics we provide Dictation Workflow software as part of our Evolve Platform© that can be utilized alongside or as an integrated part of new or existing digital dictation hardware including popular brands like Olympus, Philips and Grundig.

If you would like further information on the the benefits, installation and / or integration of Digital Dictation please contact us and one of our Professional Services team will be happy to advise you further.

What is Workflow?
Workflow is defined as ‘the automation of a business process, in whole or part, during which documents, information or tasks are passed from one participant to another for action, according to a set of procedural rules’.

Why Should a Business Use Workflow?
By increasing the productivity of your employees you can focus on other areas of your business with the goal of increasing profitability.

In an organisation, inefficiency in processes most often is not in the execution by the employee, but rather in the time between steps in the sequence or workflow.

Those minutes and hours create lags in business processes. By placing a workflow process in a virtual environment, the time between processes can be significantly reduced from days to minutes. By automating workflows, it will bring the following benefits to your company:

The Key Benefits of Workflow

• Improved efficiency: automation of many business processes results in the elimination of many unnecessary steps
• Better process control: improved management of business processes achieved through standardising working methods and the availability of audit trails
• Improved customer service: consistency in the processes leads to greater predictability in levels of response to customers
• Flexibility: software control over processes enables their re-design in line with changing business needs
• Business process improvement: focus on business processes leads to their streamlining and simplification

The Evolve Platform©'s innovative Workflow feature allows you to automate your processes to ensure each activity in the life of a case is completed, audited and tracked. This helps ensure an efficient, productive working environment while providing the highest levels of standards and compliance.

Each document activity can be assigned within the scope of the Workflow, as well as any appointments, tasks and call logs. The multi branching ensures that multiple tasks can occur concurrently, while the definition of user roles ensures the correct people are attending

The Workflow editor in the Evolve Platform© provides an easy to use tool in the generation of your defined processes. For each stage in a workflow tasks are assigned to specific users in the office advising them what needs to be completed so the workflow can progress to the next stage. As the Workflow progresses an Audit log is kept of every stage that has been completed. At any point in this case file you can see what stage the workflow is at and what is the next task to be completed.

Once a workflow comes to an end it can be signed off by the Fee Earner or the Administrator Assigned.

In simple terms workflow is graphical view of a case or project type and all the stages, individuals and documents required to complete the case. Our Evolve Platform© will let you easily develop, edit and integrate workflow into your business with immediate effect.